Supplier depots

This window is displayed by clicking on the option in the menu

Supplier deports are used to define the source or destination for items in road manifests. The Depot itself defines the depot name, address and phone details while the Supplier contacts can be used to define contact details for individual people working at the Supplier. Hence this can also double as a telephone directory.

Supplier contacts in this screen are shown for the currently selected Supplier. To see all Supplier contacts in a single table, use the Supplier contacts option.

Upper grid

1. Click "+" to open dialog and add a new Supplier depot record (click "▲" to open an existing record to edit, and "-" to delete a record)

2. Enter a meaningful code up to 6 characters long.

3. Select supplier code from the dropdown

4. Enter the name and physical address of the Depot.

5. Enter the main phone and Fax number for the Depot.

Lower grid

6. Click "+" to open dialog and add a new Contact record (click "▲" to open an existing record to edit, and "-" to delete a record)

7. Check the box if the contact is current. If an individual leaves the depot, the record needs to be retained for past road manifest reference, but by blanking this check box, the name will no longer appear in the drop down in the road manifest.

8. The contact code would normally be generated by the program as explained below. These should be unique.

9. Most commonly a name is entered as first name then last name. However it may be that a position, such as Store manager is used instead.

10. Enter the individuals phone and mobile numbers and email

11. Normally you would generate the code from the name, using this button. The code consists of 3 characters from the last name, the initial of the first name and a 2-digit number to ensue uniqueness. Since individuals often moved from Supplier to Supplier, it is possible for them to have multiple entries in the database.

12. Where the person’s name is not know a position can be entered instead. You may wish to define a prefix for the code of 4 characters. Clicking this button will add a unique 2-digit code to the end.

There are options on this screen to replace existing Depot codes and contacts with new values in the road manifests and to delete those that are not currently used.

13. [Check unused] will scan the road manifest for each Depot code and contact code and mark those that have not been used.

14. [Remove Unused] will delete them.

15. [Undelete] will redisplay deleted all records, in case you accidentally deleted one you meant to keep.

16. The show radio buttons determine which records are displayed in the grid.

Document SupplierDepots.htm