Contacts

This window is displayed by clicking on the Base or Carrier contacts options in the Reference codes menu

The example is for Base contacts but carrier contacts is essentially the same.

It displays all the contacts for all bases or carriers

.

1. Click "+" to open dialog and add a new record (click "▲" to open an existing record to edit, and "-" to delete a record)

2. Select the base code from the drop down.

3. Check the box if the contact is current. If an individual leaves the base, the record needs to be retained for past manifest reference, but by blanking this check box, the name will no longer appear in the drop down in a new manifest.

4. The contact code would normally be generated by the program as explained below. These should be unique.

5. Most commonly a name is entered as first name then last name. However it may be that a position, such as Store manager is used instead.

6. Enter the individual’s phone and mobile numbers and email

7. Normally you would generate the code from the name, using this button. The code consists of 3 characters from the last name, the initial of the first name and a 2-digit number to ensue uniqueness. Since individuals often moved from base to base, it is possible for them to have multiple entries in the database.

8. Where the person’s name is not know a position can be entered instead. You may wish to define a prefix for the code of 4 characters. Clicking this button will add a unique 2-digit code to the end.

Document BaseContacts.htm